How to Use Notion for Project Management

Tutorial: Follow these steps to get the most out of Notion. Each step builds on the previous one.

1Create a Project Database

Build a database with properties: Status (Select), Priority (Select), Assignee (Person), Due Date (Date), Sprint (Select). This is your central hub.

2Set Up Views

Create Board view for Kanban (by Status), Calendar view for deadlines, Table view for filtering. Each view shows the same data differently.

3Sprint Planning

Create a Sprint property. Filter the board to show current sprint only. Move items from Backlog to Current Sprint during planning.

4Link Documents

Create a linked Docs database. Relate each doc to a project. Store specs, meeting notes, and decisions alongside tasks.

5Automate with Formulas

Use formulas for automatic calculations: days until due, task aging, completion percentage. Notion formulas are powerful.

6Team Dashboards

Build a dashboard page with linked views: My Tasks, Overdue Items, This Week’s Deadlines, Sprint Progress. Pin it for daily use.