Best AI Tools for Executive Assistants 2025
Executive assistants and office managers are some of the highest-leverage AI tool users in any organization. Here is how EA professionals are using AI to multiply their effectiveness in 2025.
Best AI Tools for Executive Assistants (2025)
Claude Pro ($20/month) — Most Valuable EA Tool
EAs write constantly across a range of formats. Claude handles every writing task:
- Meeting prep packages: Research attendees, prepare briefing documents, draft talking points for executive meetings
- Email drafting: Draft emails on behalf of the executive — matching their communication style after providing examples
- Travel briefings: Prepare comprehensive briefing documents for travel including cultural notes, key contacts, meeting objectives
- Presentation drafts: Create initial decks and talking points from bullet points provided by executives
- Communication templates: Build a library of response templates for common situations (meeting declines, congratulations, follow-ups)
Style matching prompt: “Here are 5 examples of [executive name] emails: [paste examples]. Write a new email in his/her style addressing [situation]. Should feel like it was written by them, not an assistant.”
Grammarly Business ($15/user/month) — Best for Polish
Ensure all executive communications are error-free and professionally toned. The style guide feature helps maintain the executive’s writing standards across all communications.
Canva Pro ($13/month) — Best for Executive Materials
Professional presentation templates, event materials, and branded documents — all with Brand Kit for instant brand consistency. Essential for EAs who prepare board materials and executive presentations.
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