Best AI Tools for Event Planners and Wedding Coordinators in 2025
Event planners and wedding coordinators are using AI to handle logistics documentation, vendor communication, and client management more efficiently. Here is what works in 2025.
Best AI Tools for Event Planners and Wedding Coordinators in 2025
The Core Use Cases for Event AI
- Vendor RFPs and communication: Claude generates professional Request for Proposal documents tailored to specific event types, plus follow-up communications and vendor comparison frameworks
- Client proposals: Describe the event brief, Claude drafts a polished proposal document including timeline, inclusions, and investment summary
- Run-of-show documents: Claude builds detailed minute-by-minute event timelines from high-level schedules
- Post-event reports: Turn your notes into client recap reports with lessons learned
Visual and Design Tools
Canva Pro for event graphics: save-the-dates, programs, seating charts, social media content. The Brand Kit feature maintains consistent client event branding across all materials. Magic Resize adapts designs across print and digital formats instantly.
Perplexity Pro for Venue and Vendor Research
Researching venues in unfamiliar cities, vetting vendor reputation, finding trending decor styles — Perplexity Pro surfaces current information with sources faster than manual searching. Particularly useful when planning destination events in locations you do not know well.
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