Best AI Prompts for Managers: 20 Templates That Save Hours in 2025

The best prompts for managers are not about AI — they are about making better decisions, communicating more clearly, and running more effective teams. Here are the prompts that deliver real management value in 2025.

Best AI Prompts for Managers: 20 Templates That Save Hours in 2025

Decision-Making Prompts (1-5)

1. Pre-mortem analysis: “We are about to decide to [decision]. Assume this decision fails completely in 6 months. What are the 5 most likely reasons it failed? For each, what could we do now to reduce that risk?”
2. Stakeholder impact: “We are considering [change]. Map the impact on each stakeholder group: [list groups]. For each, what is their likely reaction and what communication would address their concerns?”
3. Resource allocation: “We have [budget/headcount/time] to allocate across [options]. Current priorities: [list]. What allocation maximizes impact? What are we implicitly deprioritizing?”
4. Trade-off analysis: “Compare these two options for [decision]: Option A [describe], Option B [describe]. For each, list: short-term pros/cons, long-term pros/cons, reversibility, and what new information would change the recommendation.”
5. Devil’s advocate: “I believe [your position]. Make the strongest possible case against this position. What evidence would I need to see to change my mind?”

Communication Prompts (6-10)

6. Difficult conversation prep: “I need to have a conversation with [role] about [issue]. Help me: frame the issue clearly, anticipate their likely response, identify 3 potential outcomes, and suggest the most constructive opening.”
7. Team announcement: “Write a team announcement about [change]. Context: [background]. Key message: [message]. Tone: [direct/empathetic/motivational]. Under 200 words.”
8. Feedback draft: “Draft feedback for a team member who [behavior]. Include: specific observation, impact of the behavior, and clear request for change. Use the SBI framework.”
9. Executive summary: “Summarize this [document/data] for executive audience. Focus on: key findings, implications for our [department/company], and recommended actions. Under 1 page.”
10. Meeting follow-up: “From these meeting notes, extract: decisions made, action items with owners and deadlines, open questions, and a 3-sentence summary for stakeholders who were not present.”

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