35 Best AI Prompts for Email Writing in 2026

Byaitoolvs

Quick Access: 17 ready-to-use AI prompts for email writing, organized by category. Copy, customize the [brackets], and paste into AI.

How to Use These Prompts

Each prompt below is a template. Replace the [bracketed sections] with your specific details for the best results. The more context you provide, the better the output. For advanced results, chain multiple prompts together in one conversation.

AI Prompts for Email Writing

Professional Emails

Write a professional email to [recipient] requesting a meeting about [topic]. Tone: [formal/friendly]. Include 3 suggested time slots
Draft a follow-up email to [person] after our meeting about [topic]. Summarize key decisions and next steps
Write a cold outreach email to [prospect] introducing [product/service] and its benefit of [key benefit]
Create a project status update email for stakeholders covering: progress, blockers, and next milestones
Write a professional email declining [request] politely while maintaining the relationship

Sales Emails

Write a 3-email sales sequence for [product] targeting [audience] with pain point [problem]
Create a re-engagement email for customers who haven’t purchased in 90 days from [company]
Draft a case study email sharing how [client] achieved [result] using [product]
Write a limited-time offer email for [promotion] creating urgency without being pushy

Management Emails

Write a team announcement email about [change] that addresses concerns and highlights benefits
Draft a performance feedback email for [employee] that’s constructive, specific, and actionable
Create an email to leadership proposing [initiative] with ROI justification and resource requirements
Write an email to a team that missed a deadline, addressing the issue while maintaining morale

Customer Emails

Write an apology email to a customer who experienced [issue] with [product/service]
Create a product launch announcement email for [product] highlighting [3 key features]
Draft a customer survey request email with a compelling reason to participate
Write a subscription renewal reminder email that emphasizes the value received

Tips for Better Results

  • Be specific: Replace all [brackets] with detailed information about your situation
  • Iterate: Use follow-up prompts like “make it more concise” or “add more detail to section 2”
  • Provide context: Share background information, examples, or reference materials
  • Set constraints: Specify word count, tone, format, and audience for precise outputs
  • Chain prompts: Build on previous outputs by referencing earlier parts of the conversation

FAQ

Which AI tool should I use for these prompts?

While these prompts are optimized for AI, most work well with any major AI assistant (ChatGPT, Claude, Gemini). AI offers specific advantages for email writing use cases.

Can I modify these prompts?

Absolutely — and you should! These are templates to get you started. Customize them with your specific details, add constraints, and iterate on the outputs. The best prompts are ones tailored to your exact needs.

How often are these prompts updated?

We update this collection regularly as AI tools evolve. The current prompts are optimized for AI’s latest capabilities as of 2026.

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