How to Use AI Tools to Get More From Every Meeting in 2025
AI tools can make you significantly more productive in meetings — before, during, and after. Here is how to use AI to get more value from every meeting in 2025.
How to Use AI Tools to Get More From Every Meeting in 2025
Before the Meeting: Preparation (10 minutes)
For client or external meetings: Use Perplexity to research attendees and their companies in 10 minutes — surface recent news, initiatives, and context that makes you a more prepared participant. Ask Claude to generate 5 insightful questions based on the meeting agenda.
For internal meetings: Ask Claude to generate a focused meeting agenda from a bullet list of topics, with time allocations. A clear agenda reduces meeting time and improves decisions.
During the Meeting: Real-Time Assistance
Some professionals keep Claude open during meetings to:
- Quickly define terminology they do not recognize
- Generate alternative framings of arguments mid-discussion
- Calculate quickly when numbers come up
- Draft a quick synthesis of what has been agreed before the meeting ends
After the Meeting: Notes Processing (5 minutes)
The highest-ROI meeting AI use case: paste raw meeting notes into Claude and prompt:
“Process these meeting notes. Extract: 1) decisions made, 2) action items with owners and deadlines, 3) open questions requiring follow-up, 4) key context for anyone who was not in the meeting. Format as a clean summary email.”
What used to take 20-30 minutes of post-meeting writing takes 5 minutes with AI.
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